Job Title: Summer Camp Coordinator

Department: School

Reports to: School & Camp Director, School Manager

Effective Date: Late-April thru Mid-August

Classification: Seasonal Part-time

Employee Compensation: $23-$24

Job Summary:

Swallow Hill Music is a nonprofit community for musicians and music lovers who appreciate the ability of music to bring people together. As a home for individuals and families who want to learn about, listen to and perform music, we invite everyone to connect and experience music in their own way. Swallow Hill Music hosts exceptional musical experiences throughout the community, focusing on the presentation of world-class artists who enrich the local arts scene and range from noteworthy local performers to up-and-coming and seasoned national and international acts. Our music school welcomes students into an inclusive community where they make social connections through music. We are dedicated to bringing the joy of music to life every day.

The Swallow Hill Music Summer Camp Coordinator plays an integral role in the success of Swallow Hill Music’s School Summer offerings for young people, providing a positive patron experience for them and their families. As the point person for all camp participants and their parents, patrons will work with the Summer Camp Coordinator as soon as they walk in the door. The Summer Camp Coordinator will be a highly relational self-starter with the ability to coordinate multiple moving parts with great attention to detail.

Schedule:

The Summer Camp Coordinator is a seasonal position. There are several separate individual trainings in April and May, though once camps begin, the hours are typically from 8:30-5:30pm, M-Th during the weeks when camps meet. On Fridays, camp coverage ends at 3:30pm. The Camp schedule for 2026 is below:

6/8-6/12
6/15-6/19
7/13-7/17
7/20-7/24
8/3-8/7
8/10-8/14

The weeks in between the camps require communication with families, administrators and teachers about future camps as well as preparing for future camps with meetings and building logistics.

Duties/Responsibilities:

● Predict and react to requests from camp staff and campers.

● Troubleshooting camp issues such as room set ups plus gear and administrative needs as requested by teachers and other staff.

● Act as primary point of contact for parents in the case of sick campers, behavioral conflicts, medications.

● Responsible for camper check-in and check-out including after-camp care.

● Required participation in orientation and CPR First Aid training

● Collecting registration paperwork including any relevant medical information.

● Supervise students and volunteers during lunch-time and recess trips to the park.

● Prepare materials for activities and provide backline as requested by teachers.

● Post-camp day cleanup in Cafe and classrooms.

● Supervise guest performers and volunteers in coordination with the School Director and Volunteer Manager.

● Coordinate and execute camp communication to parents.

● Procure camp supplies and snacks

● Work with students and teachers during times of reasonable behavior concerns and involve School administration if needed.

● Occasionally substitute for a teacher when needed.

● Book building rooms for scheduling.

The Summer Camp Coordinator will also be responsible for other camp-related duties, as assigned.

Required Skills/Abilities:

● Strong desire to engage with the young musicians ages 6-10 and improvise with staff.

● Values diversity and contributes to an inclusive working and learning environment.

● Excellent problem solving skills and capacity to troubleshoot issues as they arise.

● Excellent interpersonal and customer service skills.

● Exceptional attention to detail and organizational skills.

● Excellent time management skills with a proven ability to prioritize tasks and meet deadlines.

● Ability to work well independently and in a team environment.

● Ability to function well in a high-paced and at times stressful environment.

● Familiarity with Google Suite

Education and Experience:

● Two years related experience required working with and leading students aged 6-10.

● Experience working with elementary aged students preferred

● Experience coordinating volunteers, events, or programs preferred

● Bilingual (Spanish) preferred, but not required

Physical Requirements:

● This position requires walking, stooping, bending, reaching, and standing for long periods of time.

● This position also requires hearing to accurately understand information at normal spoken word levels in a potentially loud environment and visual observation for reviewing, checking, preparing, and maintaining written and computer files.

● Manual dexterity to operate standard office, data entry, and other related facility and production equipment is required.

● Must be able to lift up to 40 pounds at times while moving heavy music gear.

EEO Statement

Swallow Hill provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Swallow Hill complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or programming.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

How to Apply

To apply for this position, please send a cover letter, resume, and references to tyler@swallowhillmusic.org with “Summer Camps Coordinator” in the subject line. Applications will be accepted until the position is filled with interviews taking place in March 2026.